NetSuite Solution Provider

Spend Management

Gain Complete Visibility into Spend

SPEND MANAGEMENT

• From acquisition through payment, automate the complete procurement process for goods and services.
• Establish budget and spend controls to ensure compliance with policies.
• Gain real-time visibility into the spending trends across your organization.
• Effectively track and manage detailed costs associated with grants and funds.
• Tie time and expenses back to one or more sources of funds; manage grants over multiple years.
• Multi-level approval processes to facilitate grant and fund/program management and ensure expenses stay within organizational policies.
• Allocation schedules for spreading direct/indirect expenses across grant and fund/programs
• Pre-defined expense or fixed asset accounts, as well as default billing schedule or amortization templates.
• Ability to track and monitor inventory.

Business Impact

Simplified, Flexible Financial Segmentation

Unparalleled Financial Transparency

Simplify your Chart of Accounts using predefined GL custom segments (dimensions) to eliminate long, error-prone account code strings, and achieve complete visibility into the source and use of funds. Financial segmentation reduces the complexity and bloat of a traditional chart of accounts, while expanding reporting functionality and analytics.

NetSuite comes out of the box with 12 segments to code expense and revenue transactions. Custom segments allow you to restrict funds based on time or donor intent, classify revenue streams, track functional expense categories, designate funds to a specific program, and beyond. The result is unprecedented stewardship of funds with customizable FASB compliant reporting, dashboards and role-based KPIS available to staff, management, and leadership teams.
Don’t see a segment that matches what your organization needs to track? Segments can also be created by you, to exactly match your business need.

• Track diverse revenue streams such as grants, cash donations, pledges, gifts in-kind, services and ticket sales.
• Correlate revenue to associated expense transactions to clearly show where funds are spent in real-time, at any time.
• Code revenue and expense transactions at the transaction line level to provide visibility, control and stewardship of the funds received from diverse funding sources and revenue types.
• Projects track scheduled tasks, time, percentage of completion, and expenses on grants and programs.
• Track a matrix of relationships between multiple revenue sources, multiple segment dimensions and geographic regions.
• Create unlimited GL segment code combinations for accurate and easy data entry; and gain unparalleled visibility into fund balances and performance metrics.
• Use the 12 predefined segments, or create your own to match your unique business needs.

Business Impact

Automated FASB Reporting

FASB Compliance with Ease

Eliminate guesswork, and manual export and manipulation of data by your external consulting team. With NetSuite, it’s “done for you” with built-in FASB-defined reporting based on custom GL Segments and a template UCOA approved Chart of Accounts mapped closely to Form 990 line items, customizable by you.

• Statement of Financial Position
  Modified Balance Sheet to meet FASB financial reporting requirements.
• Statement of Functional Expenses
  Reports all expenses broken down by “Program Services”, “Management and General” and “Fundraising,” as required by FASB.
• Statement of Cash Flow
  Cash flow from inflows and outflows resulting from the unrestricted and temporarily restricted funding. funding.
• Statement of Activities
  Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue transactions by account and fund.
• Supporting FASB Activity Report by Program/Fund
  Revenue Report for Restricted Funds to support Statement of Activity. Lists all revenue transactions by fund/program segment.
• Grant Statement of Activity
  A combined Statement of Revenues and Expenditures which includes the Net Asset categorizations, can be filtered for a single grant or provide a comparative view of all grants.

Business Impact

Fund Accounting

Innovate Stewardship of Funds

NetSuite delivers an auditable and comprehensive fund accounting framework that allows your nonprofit to manage diverse revenue streams, correlate fund sources to associated expense transactions, and efficiently manage fund restrictions and grant requirements. NetSuite’s out-of-the-box solution automates FASB compliance with a streamlined Chart of Accounts using predefined GL custom segments to create unparalleled visibility into cash flow, fund balances, restricted revenue, functional expenses, grant activity and performance metrics.

• Track and manage diverse funds by relevant and associated segments.
• Manage resourcing by restriction, and report expenses against programs or grants to transparently show where funds are spent in real-time, at any time.
• Create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly.
• Tag and report by Revenue Type, Subtype, Restriction, or any other segment with or without GL impact on the line level for data entry and FASB compliant reporting.
• Track a matrix of relationships between multiple revenue sources and multiple segment dimensions and geographic regions.
• Create unlimited GL segment code combinations for accurate and easy data entry.

Business Impact

Grant Accounting

Automated Grant Life Cycle

NetSuite’s grant accounting elevates efficiency and visibility into the grant lifecycle with the ability to track terms and conditions, track many projects to many grants, automate time and expense management for billable and nonbillable transactions, and manage expenses across multiple years. Grants in NetSuite maintain all relevant milestones so that vital information is in a single unified system.

• Projects link back to grant records to automate time and expense tracking for billable and nonbillable transactions over the life of the grant.
• Many projects and funds can correlate to many grants.
• Dashboards provide drill-down reporting into all grant-related transactions, including journal entries, vendor bills and expense reports.
• Track all expenses, vendors, subcontractors, employees associated to an event, conference, and fundraiser.
• Manage Internal projects with time, expenses and scheduled tasks.
• One system manages donor/grantor/funder/funding source data from receivables and revenue transactions, which simplifies A/R aging, financial reporting, metrics and reconciliation.
• Simple setup of GL segment combination codes to automate data entry of transactions against a grant. Easily identify and tag restricted revenue transactions associated with donations/grants/awards.
• Complete visibility of revenue to date and invoicing requirements by funder and grant/award requirements.
• Billing Schedules setup within NetSuite to bill grants automatically. Alerts can be setup to notify accounting staff to invoice on specific dates.
• Reports and Searches can have date or period filters for invoicing requirements by funder or grant.

Business Impact

Program Efficiency Tracking

Excellence in Performance Measurement

KPI SCORECARD

The watchdog agency Charity Navigator recommends to closely monitor functional expenses to demonstrate commitment to funding programs and services in an efficient way.

With NetSuite’s built in scorecard, you can align definitions of success across the organization using Charity Navigator recommended governance metrics for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, and Contributions Ratio.

Business Impact

KPIs Dashboards and Analytics

Reporting Metrics that Matter

NONPROFIT DASHBOARDS, KEY PERFORMANCE INDICATORS, ANALYTICS AND REPORTING

• Facilitate timely identification of successes, issues and gaps with pre-built dashboards for CEO, Controller, CFO, Program, Development and Grants Managers.
• Align KPIs across the organization using Charity Navigator recommended scorecards for Fundraising Efficiency, Program Efficiency, Administrative Ratio, Fundraising Ratio, Cash Flow to Total Debt, Contributions Ratio and more.
• Confidently compliant – create FASB reports—Statement of Functional Expenses, Statement of Activity, Cash Flow, Statement of Functional Expenses—on the fly.
• Harmonize fundraising and finance reporting in one system with built-in fundraising reports such as Top Donor Reports, ‘Last Year But Unfortunately Not This Year’ and ‘Some Year But Unfortunately Not This Year’.
• Ground decisions in concrete data with over 250 pre-built yet customizable nonprofit reports, searches, KPIs and dashboards.

Business Impact

Financial Management

Real-Time Financial Management for Nonprofits

CORE ACCOUNTING

• Manage finance and accounting with comprehensive features, including GL, AR, AP, cash management, statistical accounting, allocation schedules, and real-time financial reporting. Consolidate all processes within one system.
• Automate financial processes and improve productivity with approval routing workflows for Journal Entries, Purchase Orders and Vendor Bills.
• Built-in period close checklist to streamline period end closing processes and to support multiple Net Asset accounts.
• Close with confidence with automation for expense amortizations; and dynamic allocations for direct and indirect costs.
• Ensure proper security, support compliance, and audit trail visibility.
• Use just one system to track receivables and revenue transactions, making Accounts Receivable aging, financial reporting, metrics, and reconciliation simple and accurate.
• Use over 250 FASB Compliant Standard and customized reports and role-base dashboards and KPIS, designed specifically for nonprofit staff and leadership.

Business Impact

Spend Management

Optimize Company Savings with Better Spend Management

Spend Management

• Request approval to procure goods and services quickly and easily.
• Optimize procurement for recurring needs with negotiated terms, tiered pricing, and pre-specified delivery schedules.
• Enforce compliance with purchasing thresholds and guidelines.
• From acquisition through payment, automate the complete procurement process for goods and services.
• Accept a variety of credit and debit card types and other electronic forms of payment for online payment processing needs./li>
• Establish budget and spend controls to ensure compliance with policies.
• Maximize the accuracy and timeliness of your timesheet and expense processes with online self-service tools.
• Gain real-time visibility into the spending trends across your organization.

Business Impact

Inventory Supply Chain

Total Visibility and Control Over the Supply Chain

Inventory Management and Supply Chain

• Gain real-time, detailed visibility into key inventory control and supply chain management measures.
• Streamline procurement processes using convenient online ordering and intelligent workflow routing.
• Model how expected sales and purchase orders will affect inventory levels.
• Self-service capabilities for partners, vendors and customers improve collaboration throughout the entire supply chain.

Business Impact

Comprehensive Financial Management

Real-time Financial Management in the Cloud

Comprehensive Finance and Accounting

• Gain full visibility into your integrated financials with prebuilt, accounting-intelligent capabilities.
• Accept and process electronic payments from your customers in a secure and reliable manner.
• Track, manage and report the book value and depreciation of your company’s fixed assets.
• Close with confidence and report financials quickly and accurately.
• Ensure proper security, support compliance and gain complete audit trail visibility.
• Configure and monitor business processes and workflows.
• Get immediate visibility into financial performance with pre-built or customized reports.

Business Impact

Global Business Management

NetSuite OneWorld

• Adjust for currency, taxation and legal compliance differences at the local level, with regional and global business consolidation and rollup.
• Global CRM provides visibility into every aspect of your multinational organization, even with multiple languages and currencies, including forecasts and campaigns.
• Manage inventory and fulfillment across multiple locations.
• Run multi-store / multi-country / multi-site ecommerce with country-specific web stores and websites managed from a single NetSuite account.

Business Impact

Revenue Management

Report Revenue with Confidence and Accuracy

Revenue Management

• Automate revenue recognition with financially intelligent capabilities to report results in accordance with accounting standards.
• Automatically generate and dispatch invoices at recurring intervals on time.
• Schedule renewals automatically or set reminders in advance to pursue upsell and cross-sell opportunities.
• Package and offer the service you want based on the type of rates and duration needed.

Business Impact

Constituent Relationship Management

Gain a 360-degree view of your constituents

Customer Relationship Management

• Manage the entire lead-to-cash cycle with a single unified set of tools.
• Better manage and cultivate important relationships with a 360-view of all constituents.
• Create target segments for highly focused, personalized upsell and cross-sell campaigns and promotions.
• Identify and target prospects for highly focused, personalized campaigns, promotions and communications.
• Establish customized workflows and processes to match the needs of your organization.
• Track all actions, from intake to closure.

Business Impact

Budgeting and Forecasting

Budget, Forecast and Manage

Financial Planning

• Model and evaluate unlimited “what if” scenarios between actuals and projections and update forecasts as needed.
• Establish rolling 12-month forecasts and analyze variance between actuals versus project results.
• Create and consolidate driver-based plans with customized data entry sheets and reusable formulas and allocation methods.
• Provide self-service and easy-to-use reporting across the organization

Business Impact

NETSUITE CRM

Grow Your Company in the Cloud with NetSuite CRM

Benefits

• Streamlines lead-to-cash processes.
• Elevates productivity across the organization with a 360-degree view of customers.
• Improves sales performance through forecasting, upsell and commission management and more.
• Helps you manage global sales and services organizations.

PRODUCT DATA MANAGEMENT

Accelerate product development

The research, development, and design of new products or the re-design of existing ones is the lifeblood of any manufacturing company, but in many cases, the design and engineering departments are completely disconnected from the ERP system. What that means is engineers spend a lot of their time answering queries from other areas of the company regarding product status, revision levels, design progress, etc. NetSuite offers a host of native collaboration features that make this information available on a self-service basis across the organization.

PLANNING AND SCHEDULING

NetSuite provides the tools to easily plan your material supplies and schedule production for on-time delivery

Planning and Scheduling are often used together but understanding the relationship between them and how they interact is critical to the success of your business. NetSuite delivers the functionality you need to effectively plan your material purchases, position your inventory and schedule your employees, machines and work centers in production to make on-time delivery an achievable priority. NetSuite’s broad and tightly integrated business platform will help ensure that you achieve all of this through optimized business practices to ensure maximum profitability and customer satisfaction levels.

SUPPLY CHAIN & INVENTORY MANAGEMENT

Manage and Optimize your Global Supply Chain

Features

PLANNING

Analyze demand, review sales forecasts, balance with current supply and create a plan.

EXECUTION

Execute your plan with ease—create all your purchase, transfer and work orders simply and effectively.

COLLABORATION

Take advantage of our platform and standard communication and portal technologies for comprehensive collaboration.

SUPPORT

Automate your support functions with automated case management, issue tracking, warranty registration and repair.

Benefits

GAIN REAL-TIME VISIBILITY

Always know your supply chain status with user definable alerts.

INCREASE SERVICE LEVELS

Use order management rules to optimize delivery plans and reduce lead times.

REDUCE SUPPLY CHAIN COSTS

Quickly Identify and act on cost variances as they occur.

PRODUCTION MANAGEMENT

Global Manufacturing Management in the Cloud

NetSuite’s production management capabilities enable organizations to run their manufacturing operations efficiently. From sales order to work order processing, routing and scheduling, order fulfillment and product costing, NetSuite’s manufacturing solution provides real-time visibility into every step of the production process to help you make better-informed decisions. Get your products to market quickly and cost-effectively anywhere in the world with an end-to-end manufacturing software solution designed to run your entire business.

Features

PRODUCT DATA MANAGEMENT

Everything you need to define, manage and maintain your products throughout their lifecycle.

WORK ORDER MANAGEMENT

Simple, effective and efficient production management for both discrete and batch-driven manufacturers.

PLANNING AND SCHEDULING

Easily coordinate the materials you need for production and schedule your operations to ensure on-time delivery.

QUALITY ASSURANCE

Make sure your product is produced and delivered the way you intended with automated quality control.

MES

Get real-time updates from production via barcode scanning and our interactive hmi / tablet device.

Benefits

EFFECTIVELY MANAGE GLOBAL MANUFACTURING OPERATIONS

Manage your entire manufacturing operation regardless of location.

LOCATION IRRELEVANCE

Manufacture the same item in different ways at each location depending on capabilities.

INCREASE ON-TIME DELIVERY

Accurately cost, track and schedule production with our finite capacity real-time engine.

REDUCE COST OF QUALITY

Reduce your cost of goods sold by optimizing cost of quality with embedded quality management.

WMS

Warehouse Management System to grow your operations

Native NetSuite offers simple inventory management capabilities through multi-location inventory, bin tracking, and cycle counting. Our WMS module offers functionality that helps streamline your warehouse operations while adding many industry leading features such as mobile RF barcode scanning, strategy definition for putaway and picking, task management, returns authorization receipt, cycle count plans and more. NetSuite WMS, can help you increase efficiency, improve operational excellence and lower costs for warehouses.

QUALITY ASSURANCE

Set up inspection plans, track test results and evaluate vendors to ensure optimal quality

Designing and manufacturing a product of high quality doesn’t happen by accident, it requires a company-wide commitment. NetSuite’s Quality Management solution has been designed to help you deliver the highest quality in your products with minimal overhead. Quickly and easily define the tests you want to perform, set parameters to evaluate the results, apply those to the relevant items and operations for receiving and in-process testing. NetSuite will automatically tell you what to test, collect the results use workflows for dispositioning.

SHOP FLOOR CONTROL

Get real-time updates from the shop floor via our interactive tablet application or traditional barcoding

Many manufacturers spend significant time and effort trying to predict the future with planning and scheduling applications. Yet, recording what, where, when, why and how your products are currently being manufactured is just as critical and is a key element to a more accurate schedule. NetSuite’s Shop Floor Control and Mobility solutions make it easy to quickly and accurately gather information from the manufacturing process.

Key Benefits

• Easy-to-use but powerful functionality increases user satisfaction and data accuracy.
• Real-time updates from manufacturing enabling you to make educated decisions that affect your business operations.
• User configurable tablet application allows the user to optimize the system on the fly.
• Native application designed from the ground up as part of Advanced Manufacturing.
• Issue materials, enter production, record downtime and identify quality issues as they happen.

ORDER MANAGEMENT

Automate your Order-to-Cash Processes

Features

SALES ORDER MANAGEMENT

Expedite your order-to-cash process and focus on exceptions with rules-based automation.

RETURNS MANAGEMENT

Delight your customers with awesome support and communication throughout the process.

PRICING & PROMOTIONS

Maximize profitability with centralized, multi-currency pricing management across all channels

Benefits

IMPROVE CASHFLOW

Simple, automated order-to-cash processing improves your cash flow.

INCREASE ON TIME DELIVERY

Use sophisticated rules to determine the optimal shipping location.

REDUCE SHIPPING COSTS

Ship from the closest location that meets your customers’ delivery expectations.

BE A TRUSTED BUSINESS PARTNER

Keep your customers satisfied and engaged with native CRM functionality.

Order Management

Jump-start Your Order-to-Cash Process by Eliminating Manual Bottlenecks

Establish a smooth flow from sales quote to approved order with intelligent workflows that automate approvals, pricing and discounting.

• Automate order validation and quality assurance.
• Establish credit controls.
• Support discount approvals.
• Manage your subscription business.
• Facilitate customer service with a 360-degree view of customers.

Business Impact

Customize For Your Business

Future-Proof Your Investment with Powerful Tools for Customization and Extension

The SuiteCloud platform provides a range of customization tools to extend NetSuite to fit your unique business needs—now and as your business challenges evolve.

• Point-and-click application configuration
• Click-not-code workflow engine
• Scripting solutions for building new apps and processes
• SOAP-based web-services for integration with existing applications
• Real-time role-based dashboards
• Pre-built and ad-hoc reporting with ODBC access across customizations

Business Impact

Automate Professional Services

Maximize the Value of Your Embedded Professional Services Team

Embedded Professional Services teams benefit from NetSuite PSA solutions designed to maximize resource allocation, elevate on-time delivery and streamline project accounting.

• Improve utilization with resource management.
• Gain visibility into project management.
• Automate billing and revenue recognition.
• Easily manage time and expense.
• Enable project accounting.

Business Impact

Salesforce Integration

Leverage Your Existing CRM Investment with Salesforce Integration

Real-time connector for Salesforce integrates NetSuite’s powerful order management and finance capabilities with your existing CRM for complete lead-to-cash automation.

• Seamless integration from NetSuite ERP to Salesforce CRM.
• 360-degree view of data throughout the lead-to-cash process.
• Customizable fields and processes based on company workflow.
• Uses the native Salesforce interface.
• Quick and easy setup to ensure rapid business impact.

Business Impact

Global

Effortlessly Expand to International Markets

As your business grows globally, seamlessly enable management of multiple currencies, tax rules, and reporting requirements while maintaining visibility with NetSuite OneWorld.

• Global accounting and consolidation
• Comprehensive multicurrency management
• Audit and compliance reporting
• Comprehensive language support
• Configurable tax engine
• Instant visibility at the global and subsidiary level

Business Impact

Subscriptions

Feed Your Recurring Revenue Engine

Grow recurring revenue streams with a powerful subscription and maintenance renewals engine designed for SaaS and perpetual license software providers.

• Term and evergreen subscription management
• Change order management
• Support for co-termination
• Contract renewal automation
• Termination and cancellations
• Support for upsell and cross-sell

Business Impact

Recognize Revenue

Recognize Revenue with Confidence and Accuracy

Solve complex revenue recognition challenges with support for current standards and be prepared to comply with evolving rules and guidelines.

• Automate complex revenue recognition.
• Flexible revenue recognition scheduling.
• Comply with existing standards including:
  • Revenue arrangements with multiple elements (ASC 605-25).
  • Revenue arrangements with multiple elements (ASC 605-25).
  • Percentage-of-completion accounting (ASC 605-35).
• Prepare for ASU 2014-09 adoption.

Business Impact

Billing

Streamline Billing Across Multiple Revenue Streams

Automate billing across your product, subscription and services revenue streams with the only comprehensive billing solution pre-integrated with core financials.

• Automate the order-to-cash process.
• Generate, transmit and collect invoices.
• Support for billing from multiple revenue streams.
  • Sales order billing
  • Project billing
  • Usage/consumption billing
• Collect key information with real-time access.
• Integration with revenue recognition.

Business Impact