Boost Efficiency with NetSuite’s AI-Powered Scanned Vendor Bill Feature

Traditional Vendor Bill Entry: A Time-consuming Task

Previously, entering vendor bills was a laborious process. Users had to manually input fields such as vendor details, reference numbers, subsidiaries, posting periods, and accounts (whether for items or expenses). This manual method was not only time-consuming but also prone to human error.

How Scanned Vendor Bill Entry Works

With the AI-driven Scanned Vendor Bill feature, manual data entry becomes a thing of the past. Here’s how it works:

1. Navigate to Transactions > Payables > Scanned Vendor Bills in NetSuite.
2. Users can either select files from their local system or drag and drop files directly into the system for upload.
3. After upload, the system processes the files using AI-based OCR technology, extracting key data from PDFs and other supported formats (such as images or scanned documents).
4. The user can then review the extracted data and compare it with the original document. Any missing mandatory fields can be filled in before finalizing the bill.

Key Benefits of Scanned Vendor Bill Automation

Automating the vendor bill entry process brings several benefits:

1. Reduced Errors: AI-powered OCR technology ensures accurate data extraction, minimizing human errors.
2. Increased Efficiency: No more manual input, meaning faster processing times.
3. Enhanced Accuracy: The system verifies the data against the original document in real-time, ensuring correctness before submission.
4. Boosted Productivity: Free from tedious data entry, employees can focus on higher-value tasks.